Clerk(Jail)

Description
: Performs a variety of support service functions including collecting, sorting, updating, distributing and purging agency submitted records. Ensures the completeness and accuracy of records. Provides copies and timely delivery of documents to appropriate parties including the State Attorney's Office. Assists other units with look-ups, data entry and location of key information and records as needed. Provides timely delivery of priority letters, inter-office documents, U.S. mail and packages. Operates postage meter machinery; may drop off outside mail at approved vendor locations as needed.
: - Enters and documents information in computer that is received from various Judges offices pertaining to criminal cases.

• Maintains inmate records and documents requested by the department or county
• Performs support service functions including collecting, sorting, distributing and processing agency mail and electronically submitted records
• Deposits funds into individual inmate trust accounts
• Prepare and locate necessary reports, including Deputy or Officer reports, prosecution reports, warrant requests, and juvenile petitions; access incident report and provide information as appropriate to the public and other agencies
• Monitor documents, files, and computerized data to ensure the integrity of the McLennan County Sheriffs Office records and statistical information for which the public may have access
• Answer telephone calls in a courteous and efficient manner, route incoming calls to appropriate persons or offices, or takes messages
• Perform a variety of clerical tasks such as typing, sorting documents, filing, notarizing documents and operating office equipment
• Archiving records, cleaning out files and boxing files
• Assists with complaints and request for help and information
• Regular attendance and timeliness are required
• Other duties as assigned.
  

LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
: EDUCATION:

• Required:*
• High School Diploma or GED
• Required:*
  

SKILLS EXPERIENCE:

• 2 years of clerical experience
• Applicant must be twenty-one years of age on /or before date of hire
• Current and valid TX drivers license and a safe driving record
• Must maintain personal loyalty to the Sheriff
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook
• General skill in operating standard office equipment such as personal computers, calculators, and telephones
• Must be a self-starter and able to accomplish expected tasks under minimal supervision
• Possess a thorough understanding of the importance of confidentiality
• Ability to provide accurate information to the public, attorneys, and bondsman
• Tactfully deal with the public including irate callers/visitors
• Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems
• Ability to become a notary
• Preferred:*
• 1 year experience in law enforcement clerical work
  

DISCLAIMER:McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

• Disqualifiers:*
• Undesirable character or reputation
• A felony conviction or felo y deferred adjudication against the laws of this state, another state, or the United States
• Conviction, including court-ordered community supervision or probation for any criminal offense above the grade of Class B Misdemeanor, or a Class B Misdemeanor within the last ten (10) years
• Arrested for DWI or DUI in the past ten (10) years
• Currently under indictment for any criminal offense
• Sold or manufactured any illegal drugs
• Conviction, guilty plea, or probation for any family violence offense
• Discharge from any military service under less than honorable conditions, or any other characterizations of service indicating bad character
  

: All Employees
oMust be
committedto achieving excellence in assigned duties, always in service of the county and community
oMust have ability to earn and keep the
trustof fellow employees and the community at large
oMust be
approachableand ready to help fellow employees and the general public
ENVIRONMENTAL FACTORS
:

• Contact with at risk clients and persons accursed or adjudicated of misdemeanor and felony offenses, visitors and general public
• Work is performed mostly indoors in a 24-hour/7-day confined, security facility
• Climate-controlled environment. Significant contact with the public, elected officials, department heads, and other County employees
  

Physical Demand Requirements:

• While performing the duties of this job, the employee is regularly required to talk or hear
• The employee frequently is required to stand. The employee is occasionally required to walk; sit; use hands to find, handle, or feel objects, reach with hands and arms; stoop and kneel
• Must be able to safely lift 20 lbs.
• Although directed not to engage in physical contact with inmates, individual must be able to physically avoid combative or aggressive inmates and may occasionally become involuntarily engaged with combative inmates
  

HOURS / SPECIAL CONDITIONS: Monday - Thursday, 7:00 am - 5:00 pm or Tuesday - Friday, 7:00 am - 5:00 pm, rotating every 6 months (position can require overtime on occasion to support operational needs)
McLennan Countywill conduct background checkson new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motorvehicle records, employment records, and educational attainment. A convi