Administrative Officer - Office of the Chief, CLC & MHBH (Nursing Service)

Summary

The primary purpose of the position is to serve as the Administrative Officer (AO) for Nursing Service - Deputy Nurse Executive (DNE) - Mental/Behavioral Health and Community Living Center (CLC) at CTVHCS. Duties directly contribute to the administrative management of a highly complex health care delivery system and require the ability to apply specialized principles and practices of health care management to support CTVHCS.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/15/2026. Time-In-Grade Requirement:

• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Plan - develop - and evaluate administrative issues and provide guidance on administrative matters
• perform complex and detailed review and analysis functions
• gather - extract - review - verify - and consolidate a variety of narrative information and statistical data
• provide ongoing training and assistance to personnel
• plan - formulate and execute payroll administration and budget duties
• prepare/review purchase orders for supplies
• initiate and prepare contracts to secure resources
• and develop - review - and interpret all policies and regulations
• coordinating personnel actions with Human Resources
• ability to supervise. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. - if related. (TRANSCRIPT REQUIRED). OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's or equivalent graduate degree. (TRANSCRIPT REQUIRED). Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional
• philanthropic
• religions
• spiritual
• community
• student
• social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices - hospitals - warehouses - and similar areas for meetings and to conduct work. Work may also require walking/standing - in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. Occasional travel to other sites. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

Major duties include - but are not limited to: Responsible for oversight and management of routine day to day operational matters within Nursing Service - Mental/Behavioral Health and Community Living Center - to include coordination for a wide and complex range of services necessary to provide a continuum of care for Veterans and seamless hospital operations

• Responsible for fiscal management and oversight
• This includes budget formulation - justification - and execution - reconciling purchases - payroll administration and financial reporting
• Prepares budget package for submission to the budget office and responds to all questions
• Plans budget formulation and execution for a changing budget of administrative expenses involving different funding sources
• Participates with Chief Nurses and Nurse Managers in reviewing office needs - plans - and goals to develop budget data and justification for review and approval
• Responsible for management of resources including authorized FTE - overtime - travel - timekeeping - and fund control points - to ensure resources are within established ceilings and guidelines
• Identify workload trends and perform statistical analysis including but not limited to workload - overtime - leave usage - intermittent/float pool staff utilization - nursing outcomes - quality assurance - other factors impacting staffing to justify and/or determine resource needs and projections
• Prepares numerous reports pertaining to analysis and assessment of resources - quality of care outcomes and recommendations for resource utilization and outcomes improvement to al levels of officials within and outside the organization
• Reviews personnel management issues and provides advice and direction on matters and/or issues with regards to position management - organizational chart - position descriptions - classification - professional standards boards - recruitment/retention - performance standards - performance appraisals - incentive awards - disciplinary actions time and leave and personnel actions for Title 38 -Hybrid Title 38 - and Title 5 employees
• Coordinates with Human Resources on all matters affecting employee personnel actions including recruitment of clinical and non-clinical personnel
• Develop - implement - and monitor a service level plan for sustainment and continuous improvement plan projects
• Acts independently as the specialist in administrative matters
• Determines and advises on program needs to assure maximum utilization of space - equipment - staff - and funds and develops alternative courses of action for the improvement
• Responsible for maintaining current information regarding equipment needs and priorities within the service
• Monitors and ensures consults - open encounters - return to clinic orders and appointments are scheduled appropriately to meet patient access metrics ldentifies problems or potential problems within the facility that impact the ability to provide a positive customer experience and/or quality care and makes recommendations - implements - and monitors corrective actions
• First line supervisor for five (5) Time and Leave Clerks at the Waco Campus
• Oversees the daily administrative operations of Nursing Service - Mental/Behavioral Health and CLC - areas ensure policies and procedures are being followed - develops performance standards for administrative staff and evaluates work performance of subordinates

Work Schedule: Monday - Friday - 7:30am - 4:00pm Virtual: This is not a virtual position

Position Description/PD#: Administrative Officer - Office of the Chief - CLC & MHBH (Nursing Service)/PD006200 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized